1-Accounts Officer - Financial Services
The Financial Services Department at Zayed University is seeking for an accounts officer to process revenues, payments and other financial transactions related to the Colleges, Centers and Institutes.
The Responsibilities:-
Debt collection
• Would be responsible for maintaining a complete debt collection portfolio
• Updating records of debtors
• Tracking down debtors
• Contacting debtors via telephone, email or letter
• Listening carefully to the situations and issues related to debtors
• Negotiating payment plans
• Performing administrative duties
• Preparing debtor statements
Invoicing and Tracking
• Coordinates with the respective department’s heads and prepares invoices for various services provided by the Centers and Institutes.
• Follows up on the collection of receivables related to the Centers and Institutes and arranges for their deposit in the appropriate bank account(s).
• Maintains a timely and accurate tracking of all student fees invoiced and payments received.
• Supports in all matters pertaining to customer credit and collection of outstanding debts in a timely and efficient manner
• Responsible of all on campus revenue generating shops/outlets invoicing and collection of revenues as per their contractual arrangement with the university.
Data Entry and Reporting
• Enters data and invoices/receipt entries into the accounting system.
• Supports the Centers and Institutes’ Directors in reviewing their financial information and provides feedback in a timely manner.
• Provides timely and accurate feedback to the Program Manager (s) of the respective departments and to their respective Dean(s), if required to do so.
Other
• Ensures proper filing of documentation relating to revenues, payments and journal vouchers.
• Any other projects and assignments delegated by the Director/Manager
The Requirements
• Must possess a Bachelor’s degree in Commerce or a related field and a minimum of 1 year experience in the accounting function using enterprise computerized accounting systems.
• Other essential requirements:
• Experience using spreadsheets is essential.
• Fluency in English, Arabic an asset.
The Benefits
The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare provided to the employee and sponsored family members.
For more info:http://goo.gl/9pSx2c
2-Studio/Shop Technician
The Studio/Shop Technician is responsible for theprovision of technical and health and Safety support to faculty and students inthe College Art andDesign Studios and Shops. The incumbent will maintain, oversee and supervise the various art and design studioand shops, which support the diverse specializations, and support students inshops when they are working outside of class.
KEY ACCOUNTABILITIES
Art and DesignStudio - Operations Support, Maintenance and Supervision:
Serves as the liaison between the Department of Art and Design and the Campus Physical Development Office for maintenance and safety issues.
Works with faculty to carry out teaching goals and special departmental projects and maintains presentation and gallery spaces within the department.
Oversees the daily operations of the Art and Design studios, and shops
Prepares equipment and materials for classes and teaching as required.
Assists in Exhibition installation as required – both on and off campus
Compiles and regularly updates listings/inventories for the purchase of materials and resources used in the studios.
Orders and takes inventory of materials, supplies, tools, and equipment, along with reporting, are required.
Supports the College through servicing, maintenance of equipment, purchase of equipment and materials, and on-going technical support of the College’s teaching and research commitments.
Provides technical support to staff and students as required.
Supports with other College duties as required.
First Aid and Workplace Health and Safety: Knowledge ofFirst Aid and Health and Safety in a studio environment (and willing to train furtherin this area) to provide the following:
Assures that the studios are safe and orderly and that equipment remains in good working condition; assures that health and safety precautions are followed (i.e. proper use of materials and equipment, labeling, storage and disposal of hazardous materials; provides health and safety workshops; monitors and oversees the safe use of the studios and their assets outside of class time.
Advises staff, students and visitors on obligations and responsibilities under the Health and Safety rules
Conducts a Health and safety assembly each semester
Provides advice to Campus Physical Development on Workplace Health and Safety
Hazardous Substance handling:
Supports Campus Physical Development Liaison in the maintenance of Hazardous Substance Register, Chemwatch Manifest, MSDS Register and such.
Maintains MSDS folders in each studio area for all hazardous substances used in that studio.
Ensures all hazardous substances are correctly labeled and stored.
Carries out Risk Assessments on all hazardous substances and procedures as required.
Participates in Faculty workplace audits to identify hazards and unsafe work practices.
Administers the task of writing and implementing Standard Work and Operating Procedures for laboratories and workshops in consultation with the relevant staff member
EDUCATION &EXPERIENCE REQUIREMENTS
The incumbent must have earned a B.F.A (or equivalent) in the appropriate disciplinary area. S/he will have broad studio experience, and be knowledgeable and capable of working with the chemicals, tools and machinery in the below disciplinary areas (at least three or more):
For more info: http://goo.gl/wQJI8P
3-Administrative support
This position provides the day-to-day administrative support to the Office of Accessibility, under the Office of Enrollment management, in carrying out the responsibilities of the department for the establishment, coordination and continual provision of disability services for students.
The Responsibilities
· Supports the unit head in the day- to day operations of the unit.
· Maintains and works with all office equipment, including special needs machines.
· Develops and maintains special needs student files. Sort and files all documents.
· Assists in organizing facilities and hospitality.
· Creates, organizes and runs ZU activities that help promote the acceptance of students with special needs.
· Accommodates the course syllabus (Textbooks, PowerPoint presentation, Handouts, Videos and written exams) by delivering alternative accessible formats for students with special needs.
· Accommodates the library materials by delivering alternative accessible formats for the students with special needs to be used in their researches.
· Communicates with instructors and special needs students to facilitate the arrangement of accommodations.
· Prepares statistical reports that illustrate the quantity and types of materials being accommodated.
· Uses surveys to get feedback from instructors and special needs students on the accommodated materials.
· Provides training for ZU volunteers on how to do material accommodation.
The Requirements
Degree of Independence/ Complexity of Environment
· Timely and accurate management of processes and procedures.
· Provides accurate and updated information to students, family and faculty about policies and procedures related to office of accessibility.
· Challenge of dealing with a variety of people under varying stressful circumstances adds to complexity of position.
Contacts/Impact of Interaction
· Interacts with other university employees and external organizations and other universities.
· Works as a collaborative and active member of the University team.
· Demonstrates cultural adaptability, with proven experience working effectively with a diverse community.
Required Knowledge, Skills and Experience
· Must possess minimum of 0-1 years of relevant experience and Diploma from an accredited institution or an equivalent combination of education and experience.
Other essential requirements:
· Experience with administration and customer services-related activities in a similar setup.
· Arabic speaking
· Proficiency in Microsoft programs.
Desired or preferred requirements:
· Familiarity with an educational environment & UAE culture preferred.
For More info: http://goo.gl/yKCvgA
4-Enrolment Services Officer
Assists the Campus Registrar and the Assistant Registrar with the duties of the Registrar’s Offices. Provides leadership and guidance in the development and delivery of the procedures and policies of the Registrar’s Office. Provides assistance to the Enrollment Management Service Team.
The Responsibilities
Schedules student classes based on information provided by the Campus Registrar. Performs changes to student schedules based on approvals by academic supervisors. Prints all schedules and distributes to students and faculty.
Ensures that changes to individual student schedules align with University policy and do not negatively affect class schedules.
Independently addresses individual student concerns with regard to scheduling issues. Escalates issues to Campus Registrar when appropriate.
Registers students in Banner and ensures the timely preparation of individual student schedules, under the direction of the Registrar.
Addresses queries and requests of students and families with regard to information and policies related to class changes, attendance, enrolment suspension and withdrawal, and tests and examinations review.
Updates student records electronically using Banner, and files all related paperwork based on above student activities.
The Requirements
Degree of Independence/ Complexity of Environment
Provides advice and information related to policies and procedures to students, their families, and to faculty. Assists in implementing University’s standards in student personal conduct.
Works independently, escalating issues and information to Registrar, as appropriate. Independent decisions made within well-defined policies.
· Works to meet tight deadlines under high pressure.
Minimum of two years relevant experience and Higher Diploma from an accredited institution or an equivalent combination of education and experience.
Experience with administration and customer services-related activities, preferably in a Registrar’s office
Highly computer literate; familiar with database use in an academic environment
Familiarity with an educational environment & UAE culture preferred
Bilingual (Arabic / English) essential
For more info: http://goo.gl/CCCDqb
